Procurement Assistant in Makati at Startek

Date Posted: 9/30/2021

Job Snapshot

  • Employee Type:
    Part-Time
  • Location:
    Makati
  • Job Type:
  • Experience:
    Not Specified
  • Date Posted:
    9/30/2021

Job Description

Schedules and monitors the movement of materials through the supply chain to determine the materials required to fulfill the needs of the customers. Purchases products in support of operations to help ensure the right mix of inventory is in place to meet customer demand and to maximize cost saving efficiencies. Obtains cost estimates and three quotations from vendors via phone or e-mail. Originates purchase order requests and forwards to appropriate party for approval. Places orders with vendor upon receipt of purchase order and when necessary expedites orders to meet delivery schedules. Maintains purchase requests by reviewing charges and ensuring receipt of merchandise. Codes purchases to the correct Cost Center/General Ledger/ etc. Communicates with customer or other departments/divisions the status of the company quoting, purchasing or requisition issues. Tracks purchase requests through completion of the purchase request system. Tracking will include denials, movement or existing equipment or issuance of purchase order.





Essential Duties & Responsibilities:



(Please quantify each with a % of time spent on each duty and responsibility – must add up to 100%)





90% - Schedules and monitors the movement of materials through the supply chain to determine the materials required to fulfill the needs of the customers. Purchases products in support of operations to help ensure the right mix of inventory is in place to meet customer demand and to maximize cost saving efficiencies.




  • • Obtains cost estimates and three quotations from vendors via phone or e-mail.

  • • Originates purchase order requests and forwards to appropriate party for approval.

  • • Places orders with vendor upon receipt of purchase order and when necessary expedites orders to meet delivery schedules.

  • • Codes purchases to the correct Cost Center/General Ledger/ etc..

  • • Communicates with customer or other departments/divisions the status of the company quoting, purchasing or requisition issues.

  • • Tracks purchase requests through completion of the purchase request system. Tracking will include denials, movement or existing equipment or issuance of purchase order.



5% - Maintain accuracy and confidentiality of files.



5% - May perform other related duties and responsibilities as assigned and/or required.


Job Requirements

Education and/or formal training:




  • High school diploma, GED, or equivalent experience required.





Knowledge, Skills and Abilities:



KSAs Common to All JDs:




  • Fluent in verbal and written English.

  • Able to multi-task, have demonstrated organizational, detail orientation, prioritization skills and time management skills to ensure that work related activities are completed in an accurate and timely manner.

  • Ability to work effectively in a team oriented, high demand and fast paced environment.

  • Ability to maintain high level of confidentiality and work with highly sensitive data and information.

  • Solid communication skills to effectively deal with various levels of management, staff and/or outside contacts.

  • Demonstrated interpersonal skills to work effectively in a team environment and maintain a professional and positive manner.

  • Effective listening skills to ensure understanding of instructions and directions and effectively communicate progress and problems to co-workers and management.

  • Familiarity a variety of office equipment, standard software packages and application and use of personal computers to include the Microsoft Office suite of products.





KSAs Non-exempt related positions:




  • Must have basic math, reading and writing skills to be able to count, read instructions and document necessary paperwork.





KSAs Job Specific:




  • Basic understanding of Accounting Principles

  • Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, and percentages.





Other position Considerations:




  • Travel may be required to attend work related meetings and training sessions.

  • May be required to work a flexible schedule that provides needed coverage for customer service levels and/or time-sensitive projects. Incumbent must be able to support operations which are opened weekends and evenings. All employees must be willing to work all shifts, overtime, holidays and emergency shifts as required.

  • Able to maintain a regular work schedule to meet the needs of the business.

  • Required to read and follow all company policies and procedures.

  • Support and model the company values.


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