Payroll Specialist (PH POOL) in Makati at Startek

Date Posted: 5/26/2021

Job Snapshot

  • Employee Type:
    Part-Time
  • Location:
    Makati
  • Job Type:
  • Experience:
    Not Specified
  • Date Posted:
    5/26/2021

Job Description

Responsible for compiling payroll data, error reconciliation and maintenance of payroll records. Enters payroll information into computerized payroll systems and assists in preparing payroll checks. Answers questions from employees and supervisors regarding payroll matters. May maintain records on vacation, sick leave, etc. Reviews and processes additions and changes to computerized payroll system (e.g., changes in salary, benefits, tax withholdings, etc.). Ensures accounting distribution and preparation of deductions. May assist with governmental reporting/compliance. Coordinates and processes any irregular payments (e.g., sales draws, bonus payments, etc.).





Essential Duties & Responsibilities:



(Please quantify each with a % of time spent on each duty and responsibility – must add up to 100%)





Ø 90% - Responsible for compiling payroll data, error reconciliation and maintenance of payroll records. Enter payroll information into computerized payroll systems and assists in preparing payroll checks. Answer questions from employees and supervisors regarding payroll matters. May maintain records on vacation, sick leave, etc. Reviews and processes additions and changes to computerized payroll system (e.g., changes in salary, benefits, tax withholdings, etc.). Ensures accounting distribution and preparation of deductions. May assist with governmental reporting/compliance. Coordinates and processes any irregular payments (e.g., sales draws, bonus payments, etc.).



• Collects and inputs all data used in payroll processing, including bonuses, referrals, terminations, LOA, FMLA and PTO.



• Calculates pre/post-payroll balances. Researches, resolves and tracks discrepancies.



• Processes garnishments and levies, ensuring data is input accurately, proper parties are involved in communication, and appropriate records are maintained.



• Generates PTO reports from workforce management system. Updates timekeeping system.



• Upon supervisor request, assists management with the use, functionality, and data integrity of time clock.



• Creates, cancels and reissues manual checks. Stops payment or reversals of live checks or direct deposits.



• Process crediting of payroll payouts directly to employees’ accounts in ATM/A-Line cards



• Conducts Payroll Talk during NEO



• Audits records and data entries.



• Analyzes and evaluates office operations and procedures. Recommends workflow efficiency improvements.



Ø 5% - Maintain accuracy and confidentiality of files.



• Maintains employee payroll files. Sends hard copies of employee records to outsourced archival vendor.



Ø 5% - May perform other related duties and responsibilities as assigned and/or required.


Job Requirements

Education and/or formal training:



Ø High school diploma, GED, or equivalent experience required.





Knowledge, Skills and Abilities:



KSAs Common to All JDs:



Ø Fluent in verbal and written English.



Ø Able to multi-task, have demonstrated organizational, detail orientation, prioritization skills and time management skills to ensure that work related activities are completed in an accurate and timely manner.



Ø Ability to work effectively in a team oriented, high demand and fast paced environment.



Ø Ability to maintain high level of confidentiality and work with highly sensitive data and information.



Ø Solid communication skills to effectively deal with various levels of management, staff and/or outside contacts.



Ø Demonstrated interpersonal skills to work effectively in a team environment and maintain a professional and positive manner.



Ø Effective listening skills to ensure understanding of instructions and directions and effectively communicate progress and problems to co-workers and management.



Ø Familiarity a variety of office equipment, standard software packages and application and use of personal computers to include the Microsoft Office suite of products.





KSAs Non-exempt related positions:



Must have basic math, reading and writing skills to be able to count, read instructions and document necessary paperwork.





KSAs Analytical related positions:



Ø Demonstrated analytical aptitude to identify opportunities for change, identify alternative best practice solutions and anticipate future problems and opportunities.



Ø Demonstrated problem identification and problem resolution skills used to effectively determine and implement alternative solutions and bring issues to a positive resolution.



Ø Demonstrated ability to apply assessment measurement and evaluation techniques to ensure processes, systems and applications meet business needs.



Ø Demonstrated ability to solve complex of problem; gleans meaning from whatever date is available; is a quick study of the new and different; adds personal wisdom and experience to come to the best conclusion and solution, given the situation; used multiple problem-solving tools and techniques.





KSAs Job Specific:



Ø Solid knowledge of automated payroll systems, preferably ADP and Reportsmith.



Ø Solid knowledge of federal, provincial and state laws regarding payroll issues.



Ø Basic understanding of Accounting Principles



Ø Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, and percentages.


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